PUBLIC RECORDS
Transparency Shouldn't Break Government.
Whether you call them public records, open records, or FOIA requests, Common Sense gives your staff their time back while keeping your agency compliant.
From Request to Response
How We'll Transform Your Agency
Staff Time Reclaimed
AI handles request clarification, document discovery, and redaction preparation so your team reviews finished work instead of months of manual process.
All Your Systems, Finally Connected
Stop asking every department to search their own files—AI searches your document management, email, and IT systems to find responsive records automatically.
Response Times That Impress
Routine requests get fulfilled automatically while complex requests move through your workflow in days instead of months.
Tailored for your municipal needs
See how it works for Public Records (CPRA).
How This Works for Public Records.
AI Intake and Scoping
AI chat engages residents during submission to clarify vague requests before they reach your staff, eliminating weeks of back-and-forth emails.
File Retrieval and Routing
AI searches across all your systems to find responsive records and routes requests to the right departments automatically, so IT stops spending days coordinating discovery.
Intelligent Classification
AI categorizes every document by subject matter and flags it as responsive, non-responsive, or exempt with legal citations, so staff know exactly what requires review
AI-Powered Redactions
AI applies redaction rules based on state law to flag sensitive content, so staff approve finished redactions instead of manually marking up thousands of pages.
AI Agents & Building Block Workflows
Common Sense orchestrates all of your legacy tools and tasks with AI Agents
REQUEST INTAKE & CLARIFICATION
ROUTING & ASSIGNMENT
DOCUMENT DISCOVERY
RESPONSIVENESS REVIEW
EXEMPTION ANALYSIS
REDACTION APPLICATION
APPROVAL & QA
FULFILLMENT & DELIVERY
TRACKING & COMPLIANCE
All of this integrated into a singular workflow
WORKFLOW AUTOMATION
REQUEST
SUBMITTED
FILE
RETRIEVAL
CLASSICATION
& CATEGORIZAITON
ROUTINE
ASSIGNMENT
PROJECT MGMT
& DEADLINES
REDACTIONS
APPLIED
APPROVAL
& CLOSE
Trust, Transparency, Results.
01
You're Always in Control
You decide which workflows get automatic approval and which require staff review at every step.
02
Knows Your State Laws
AI applies your state's rules automatically and gets smarter from your team's decisions—always with staff making the final call.
03
Insight On Every Decision
You see exactly why AI made each choice—confidence scores, legal reasoning, and source citations for every classification and redaction.
04
Complete Audit Trail
Every action—AI assists, staff edits, and document exports—is logged and ready for public records compliance.
01
Your Data Stays Private
We maintain zero data retention agreements with all major AI model providers—your documents are never used for training or stored by third parties.
02
Control Who Sees What
Integration with your existing login system, role-based permissions, and granular access controls ensure only authorized staff access sensitive records.
03
Your Data Is Protected
Bank-level encryption protects your documents whether they're stored or in transit, with policies you control for how long data is kept.
04
Government-Ready
Accessible to all users, independently audited for security, and built to meet state and federal compliance requirements.
01
Hours Back Every Week
Staff review AI-prepared responses instead of spending days manually searching files, coordinating across departments, and marking up documents.
02
Large Request Relief
AI searches your systems, eliminates duplicates, categorizes by subject matter, and flags exempt content faster than any manual process.
03
A Public Portal Citizens Love
AI fulfills routine requests instantly for documents you want publicly available—permits, meeting minutes, and records—without staff processing.
FAQs
What Agencies Ask Us
The last municipal platform
you’ll ever need.
